Video Conferencing is available in all of our courtrooms and jails. We use Polycom Video Conferencing systems as a standard throughout our circuit. Our systems are IP based and our standard connection rate is 384K. Court proceedings have priority over all other uses of the equipment.
NOTE: The Court does not support webcams.
Scheduling a videoconference
The use of videoconferencing at a hearing or trial requires approval from the presiding Judge. Once the presiding Judge provides approval, the requesting agency and/or attorney must submit a videoconferencing request to the Court Technology Office a minimum of three business days prior to the videoconference.
The requesting party must make all reservations and/or arrangements with the remote videoconference location.
Videoconference requests will be serviced based upon priority and availability.
The requesting party must pay all costs (remote room use fees, scheduling fees, line and long distance charges, etc.) unless those costs are waived by order of the Court.
Canceling or Re-scheduling a videoconference
Once use of the videoconferencing equipment has been confirmed and scheduled, the reservation can only be changed or cancelled with the agreement of all parties. The Court Technology Office must be notified of any change or cancellation immediately.
Persons scheduling use of the videoconferencing equipment for depositions will be notified of where to report and are requested to arrive for the videoconference at least twenty minutes prior to the actual conference time.
Guidelines for Video Conference Meetings
Video Conference Meeting Protocols
- Noises such as shuffling papers or tapping items on the table top will cause the video to switch from the location of the speaker to the location of the extraneous noise. Unnecessary video switching is distracting.
- Only one site at a time should speak.
- Only one participant at a site should speak at a time.
- Pause for others to comment.
- When asking a question or requesting comments, address a specific individual if possible.